Job Opportunity - Finance Assistant

Warp Records 

Job Opportunity - Finance Assistant

12/11/2014
Warp Records is looking for a Finance Assistant to ensure that the sales, purchases and nominal ledgers are maintained across all group companies, to prepare trial balances across the group and assist the finance manager on an ad-hoc basis.

Daily

Bank Reconciliations, Euro, Yen, GPB, USD
Maintaining cashbooks with all payments and making according amendments for intercompany amounts
Banking cheques
Maintaining petty cash
Maintaining purchase ledger:

  • Dealing with suppliers and customers
  • Matching PO’s to invoices & ensuring it PO's contain the correcting coding and referencing
  • Processing purchase invoices and credit cards statements
  • Processing distributor recharges

Maintaining sales ledger:

  • Uploading WR distributor sales statements for physical and digital income
  • Allocating sales receipts as they come in / allocating payments on the purchase ledger as they are made

Weekly

Generating payment runs and organizing the necessary internet banking approvals
Credit Control

Monthly

Process payroll
Process accruals and prepayments ensuring that month end TB balances match supporting schedules
Maintain fixed assets ledgers for all companies
Process intercompany recharges and reconcile intercompany ledger accounts
VAT returns, EC Sales List and Intrastat submissions
Monthly stock valuation and reporting
Reconciling merchant accounts in Bleep
Ensuring that sales ledger and purchase ledger control accounts reconcile to aged debtors and aged creditors reports
Ensuring that the finance manager can prepare accurate management accounts from the trial balance
Preparation of department expenses reports
Issue monthly statements to customers (non-distributors)
Ensure that all distributor accounts on sales and purchases ledgers reconcile to distributor statements

Annual

Assisting with the preparation for audit

General

You must ensure that we maintain good relationships with our suppliers and customers at all times.
A general responsibility to contribute to improvement of internal systems and procedures by streamlining processes.
Alerting the Finance Manager to problems such as late payments, potential security risks, fraud etc.
Ensuring the confidentiality of all sensitive information both within the office and with respect to our competitors

Person Specification

Minimum of 2 years’ experience in a similar role
Accounting qualification desirable but not necessary
A person who wishes to extend a career in accounting in the music industry
Familiar with accounting systems and Excel

To apply, submit your CV and covering letter stating why you are suitable to jobs(at)warprecords.com with the subject 'Finance Assistant'. The position is based in London.